Profit and NonProfit Annual Report Help

Corporations can file an annual report up through the administrative dissolution/revocation date. An amended annual report can be filed at any time once the initial annual report has been filed.

All Annual Reports must be entered and submitted electronically online. Payments can be made by credit card, debit card, or by check or money order. For credit card and debit card processing allow 2-3 days; if paying by check or money order allow 3-5 weeks. Annual Reports will be processed after credit card confirmation or when check is received. All payment options will display after you complete and submit your Annual Report online.

A Certificate of Status can be requested. If requested, a certificate of status will be sent by email once the annual report has posted. The certificate will be emailed to the email address provided on the annual report.

Filing fees: The fee to file is based on the corporate status, for profit or not for profit.

For Profit fees: The fee to file a for profit annual report is $150.00 if filed between January 1 and May. After May 1 a for profit corporation can be subject to a $400.00 late fee.

Not for Profit fees: The fee to file a not for profit annual report is $61.25. Not for profit corporations are not subject to any late fee after May 1.

Waiver of the $400.00 late fee: The Division of Corporations no longer has authority to waive the $400.00 late fee for annual reports filed after May 1st. The provision for waiver in s. 607.193(2)(b),F.S. was repealed during the 2010 Legislative Session. All business entities except non-profit corporations must pay the late fee if the annual report is filed after May 1st.

Certificate of Status: A certificate of status is $8.75.

What is a Certificate of Status? A certificate of status is a certificate certifying the corporation is registered and active with the Division of Corporations and has paid all fees due this office through December 31. The certificate is optional. Only one can be requested when filing the annual report. You may request a certificate at a later date, and it can be requested online. If you request a certificate of status, you will need to provide a valid email address for the delivery of the certificate. The certificate will be emailed once the annual report posts. This usually occurs within 24-48 hours of posting.

Corporate Name: The name of a corporation can not be changed on the annual report. Articles of Amendment must be filed to change the corporate name.

FEI Number: This is the Federal Employer Identification number. This is a 9 digit number assigned by the Internal Revenue Service (IRS) by filing the SS-4 form. You may contact the IRS at 1-800-829-4933. In order for the annual report to be accepted, the corporation must provide the number, check the "APPLIED FOR" box, or the "NOT APPLICABLE" box.

If our records indicate the number was previously "APPLIED FOR", a number must now be provided, or the "NOT APPLICABLE" box checked. We can not file an annual report where the number is being "APPLIED FOR" again. Please call the IRS at 1-800-829-4933 to obtain a Federal Employer Identification number.

When entering the FEI number, enter only numbers, do not enter the dash.

Principal place of business and mailing address: The principal place of business address must be a street address. The principal place of business address and the mailing address may be the same. They do not have to be in Florida. A post office box is acceptable for the mailing address.

Registered Agent: The registered agent is a person or business entity that has agreed to accept service of process and other legal documents on behalf of the corporation. A corporation may not serve as its own agent. An officer or director of the corporation may serve as the registered agent. The registered agent must have a Florida street address. A Post Office Box is not acceptable. The signature of the new agent is required, to accept the designation, if there is a change in registered agent.

If the Chief Financial Officer is listed as the registered agent, the registered agent information cannot be changed. Each "authorized insurer" in Florida is required by s.48.151, F.S., to designate the "Chief Financial Officer" as its registered agent for Service of Process. A signature is not required for the Chief Financial Officer. Type in "NOT REQUIRED" in the signature field. For more information about changing the registered agent for an insurance company, please contact the Department of Financial Services.

The registered agent signs the application by typing their name in the signature field. The corporation should maintain in their records the actual acceptance of the registered agent.

Officers and Directors: The corporation is required to provide the title(s), name and address the officers and directors of the corporation. At least one officer or director must be listed. A Post Office Box is acceptable.

Our database can hold up to six officers/directors. If additional officers/directors are required to be listed, you need to call (850) 245-6056 for special filing instructions.

An officer can also be a director, and vice versa. Please use the first letter of the title, to designate the office. Examples: President = P, vice president = V, secretary = S, treasurer = T, director = D, trustees = Tr (this is an exception)

One officer is required to sign the report. You will list their title, then type their name.

In order to properly address your needs please direct your questions to the following sections:

For specific filing questions, please call the Annual Report section at 850-245-6056. To speak to an examiner, please press 7.

For technical questions concerning the online application process or payment problems, please call the Internet Support Section at 850-245-6939.